State Mandated Collection System
Faculty Instructions for State Mandated Collection System (SMCS)
On this page you will find instructions for Faculty Members. Click SMCS Portal to open the form for completion.
Faculty Member
This web page allows a faculty member or an assigned proxy to indicate average weekly hours dedicated to various academic functions during a semester.
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Complete the Faculty Hours Form
1. Log onto the system via the SMCS Portal. The faculty member will be prompted to complete dual authentication.
2. Answer “Yes” or “No” to question 1. For example, a faculty member would click “No” if the faculty member was on an unpaid leave from the University for the entire semester. If “No” is selected, hit the “SUBMIT” button and the form is completed. If “Yes” is entered, proceed to the next step.
3. For question 2 – Instruction, enter the average weekly hours spent teaching undergraduate, graduate and/or first professional (i.e., Medical, Law) credit courses. If the faculty member did not teach during the specified semester, these boxes would contain zero (0).
4. For questions 3 through 6, enter the average weekly hours spent engaging in:
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- Instructional Support (box 3)
- Research (box 4)
- Public Service (box 5)
- Other University Service (box 6)
- If the faculty member did not engage in any one or more of these functions, then the appropriate box(es) would show a zero (0).
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5. Total Hours Entered is an automatic summation of the hours entered above. If this amount is between 80 – 99 hours, a supporting reason must be entered in the comment box. If the total hours entered is more than 99, the form cannot be submitted. Modify the appropriate box(es) so the summation of hours is 99 or less.
6. Hit the “SUBMIT” button to complete the process. The system will display a message box “Your hours have been saved!”, click the ok button and close the browser to exit the SMCS system